SERVICE AGREEMENT AND MODEL RELEASE

This Agreement is made and entered into on [Date] by and between Adventuring Duo, with a principal place of business at [Address], and the client named below (Client).

Client Name: [Client Name]
Address: [Client Address]
Phone Number: [Client Phone]
Email: [Client Email]

This agreement outlines the terms under which Adventuring Duo will provide photography, videography, and/or drone services to the Client for [Event Description or Purpose] on [Event Date] at [Event Location].

1. Services Provided

Adventuring Duo agrees to provide the following services:

  • Photography: [Type of photography, e.g., wedding, family, real estate, etc.]

  • Videography: [Type of videography, e.g., event coverage, drone video, real estate video, etc.]

  • Drone Services: [Type of drone services, e.g., aerial photography, roof inspections, construction tracking, etc.]

Specific deliverables include:

  • [Number of Edited Photos]

  • [Hours of Video Footage]

  • [Drone Footage Details]

All services will be performed in a professional manner and delivered according to the schedule outlined in Section 5.

2. Scope of Work

  • Event Date(s): [Event Date]

  • Location(s): [Event Location(s)]

  • Duration of Services: [Number of Hours]

  • Specific Requests: [Client’s special requirements or preferences]

3. Payment Terms

  • Total Fee: $[Total Amount]

  • Deposit: A non-refundable deposit of $[Deposit Amount] is due upon signing this agreement to secure the date of service.

  • Payment Schedule: The remaining balance of $[Balance Amount] is due by [Due Date].

  • Additional Fees: Any additional services or overtime will be billed at a rate of $[Hourly Rate] per hour.

  • Travel Fees: A travel fee of $[Amount] will apply for locations outside of [Distance] from [Adventuring Duo's Location].

4. Cancellation and Refund Policy

  • Cancellation by Client: If the Client cancels the contract for any reason, the deposit is non-refundable. Cancellations within [Number of Days] days of the event will require full payment of the remaining balance.

  • Cancellation by Adventuring Duo: If Adventuring Duo cancels the contract, the Client will receive a full refund of all payments, including the deposit.

  • Force Majeure: Adventuring Duo is not responsible for cancellations due to circumstances beyond their control, such as natural disasters, illness, or government regulations. A rescheduling option may be offered.

5. Delivery of Media

  • Delivery Method: Media will be delivered digitally via an online gallery or by USB.

  • Delivery Timeline: Final edited media will be delivered within [Time Frame, e.g., 4-6 weeks] of the event.

  • Revisions: Clients are entitled to [Number of Revisions] revisions. Additional revisions will be billed at $[Hourly Rate].

6. Ownership of Media and Usage Rights

  • Copyright: All images and footage remain the property of Adventuring Duo.

  • Licensing: The Client is granted a personal, non-commercial license to use the media for personal purposes, including sharing on social media. Commercial use requires additional licensing fees.

  • Model Release: The Client grants Adventuring Duo the right to use, publish, and display images and video for promotional purposes, including on the website, social media, and marketing materials. The Client acknowledges that no additional compensation will be provided for this usage.

7. Model Release Agreement

The Client, and all persons participating in the photography/videography, agree as follows:

"I hereby grant to Adventuring Duo and their legal representatives the irrevocable and unrestricted right to use and publish photographs and videos of me, or in which I may be included, for editorial, trade, advertising, social media, and other purposes. I release Adventuring Duo and its representatives from any liability connected to the publication or usage of these images or videos. I acknowledge that no further payment, royalties, or compensation is due to me for the use of these materials."

8. Drone Services

  • FAA Compliance: All drone services will comply with FAA regulations, and Adventuring Duo holds a valid FAA license to operate drones commercially.

  • Weather and Safety: Drone operations are weather-dependent, and Adventuring Duo reserves the right to reschedule or modify services due to unsafe flying conditions.

  • Client Permissions: The Client is responsible for securing necessary permissions or permits for drone operations on private or public property.

9. Liability and Insurance

  • Limitation of Liability: Adventuring Duo’s liability for any damages, including but not limited to loss of digital files, is limited to the total cost of the services provided. Adventuring Duo is not liable for any incidental or consequential damages.

  • Indemnification: The Client agrees to indemnify and hold Adventuring Duo harmless from any claims, damages, or expenses arising from the event or the use of the images or footage.

  • Insurance: Adventuring Duo holds general liability and drone insurance and will provide documentation upon request.

10. Client Responsibilities

  • Cooperation: The Client agrees to cooperate with Adventuring Duo to facilitate the execution of the services, including being on time, providing accurate information, and granting access to necessary locations.

  • Permits and Permissions: The Client is responsible for obtaining any required permits or permissions for the event or location.

11. Dispute Resolution

  • Governing Law: This agreement is governed by the laws of the state of Washington.

  • Dispute Resolution: Any disputes arising from this agreement shall first be attempted to be resolved through mediation. If mediation is unsuccessful, the matter shall be settled in the courts of [County], Washington.

12. Entire Agreement

This agreement constitutes the entire understanding between the Client and Adventuring Duo. Any modifications or amendments must be made in writing and signed by both parties.

13. Signatures

Client Name: _________________________
Signature: ____________________________
Date: ________________________________

Adventuring Duo Representative Name: _________________________
Signature: ____________________________
Date: ________________________________

CONTRACT SCOPE

1. Parties Involved

  • Names and Contact Information: Clearly state the legal names of the service provider (Adventuring Duo) and the client.

  • Business Information: Include Adventuring Duo’s contact details such as email, phone number, and address.

  • Client Information: Obtain the client’s full name, address, phone number, and email.

2. Services Provided

  • Description of Services: Clearly define the services being provided (e.g., photography, videography, drone services) and specify if they are for specific events (e.g., weddings, real estate, drone inspections).

  • Deliverables: Outline what the client will receive (e.g., number of edited photos, hours of video footage, drone footage, digital files, prints, albums, etc.).

3. Scope of Work

  • Event Details: Specify date(s), location(s), and time(s) of service.

  • Number of Hours: Define how many hours of coverage are included and any overtime rates.

  • Specific Requirements: Include any details such as style of photography (candid, posed, etc.) or specific requests like types of drone shots.

4. Payment Terms

  • Total Fee: State the full cost of services, including taxes if applicable.

  • Payment Schedule: Specify how and when payments are due (e.g., deposit required, payment upon delivery).

  • Deposit/Retainer: Clearly state if a deposit or retainer is required to secure the date and if it's refundable or non-refundable.

  • Additional Fees: Include any potential extra fees such as travel costs, additional editing, or overtime.

5. Cancellation and Refund Policy

  • Cancellation by Client: Define the conditions under which the client can cancel the contract and whether any payments are refundable (e.g., if the deposit is non-refundable, mention it explicitly).

  • Cancellation by Provider: Outline what happens if Adventuring Duo has to cancel, including offering a refund or rescheduling the service.

  • Force Majeure: Include a clause for unforeseen circumstances like natural disasters, health emergencies, or other events beyond control that may prevent either party from fulfilling the contract.

6. Rescheduling Policy

  • Client Rescheduling: Define the conditions under which the client may reschedule (e.g., 30 days’ notice).

  • Provider Rescheduling: Include provisions for rescheduling if Adventuring Duo must change the date due to unforeseen circumstances.

7. Ownership of Media

  • Copyright and Licensing: Clearly state that Adventuring Duo retains copyright to all images and footage but grants the client a personal, non-commercial license to use the media.

  • Usage Rights: Specify how the client can use the images (e.g., personal use, sharing on social media) and if additional fees apply for commercial use.

  • Model Releases: If individuals are being photographed or recorded, include a clause granting permission to use their likeness in the media for promotional purposes (if applicable).

8. Delivery of Media

  • Delivery Method: Specify how and when the final product will be delivered (e.g., via an online gallery, USB, prints).

  • Timeline for Delivery: Provide an estimated timeline for when the client will receive the final media (e.g., 4-6 weeks after the event).

  • Revisions: State the process for revisions or additional edits and if any fees apply.

9. Drone Services Compliance

  • FAA Compliance: For drone services, ensure there’s a clause stating that all drone operations will comply with FAA regulations and any necessary permits will be obtained.

  • Client Permissions: Ensure the client has granted permission for drone usage on private property or secured necessary permissions for public areas.

  • Safety Considerations: Include a clause about respecting weather conditions and legal restrictions, which may cause delays or cancellations of drone services.

10. Liability and Insurance

  • Limitation of Liability: Define the limits of Adventuring Duo’s liability, such as equipment failure or unavoidable accidents.

  • Indemnification: Include a clause where the client agrees to indemnify Adventuring Duo from any third-party claims or damages arising from the shoot (e.g., injuries or damages caused during the event).

  • Insurance: State that Adventuring Duo holds liability insurance and, if applicable, drone insurance.

11. Client Responsibilities

  • Cooperation: Outline the client’s responsibilities, such as providing timely information, punctuality, and giving access to the necessary locations.

  • Permits and Permissions: Specify if the client is responsible for obtaining permits for drone use, shooting locations, or events.

12. Dispute Resolution

  • Governing Law: Specify that the contract is governed by the laws of the state of Washington.

  • Mediation/Arbitration: Include a clause on how disputes will be resolved (e.g., mediation before legal action).

  • Venue: Define where any legal disputes will be handled (e.g., a specific county or court in Washington).

13. Signatures

  • Client Signature: Include a space for the client’s name, signature, and date.

  • Adventuring Duo Signature: Include space for a representative of Adventuring Duo’s name, signature, and date.

14. Additional Clauses

  • Entire Agreement: Include a clause that this document constitutes the entire agreement and supersedes any prior agreements.

  • Amendments: State that any changes to the contract must be made in writing and signed by both parties.

1. HelloSign Integration with Squarespace

  • How to Start:

    • Create a Document: Sign up for HelloSign and upload your contract template. Set up the signature fields and other relevant fields for your clients to fill out.

    • Generate a Link: HelloSign allows you to generate a signing link for the document. This is done through their “Request Signature” feature where you can create a link that can be shared with clients.

    • Embed on Squarespace: Once the signing link is generated, you can add this link to your Squarespace site using a button or text block. You can also use the "Code Block" to embed a custom HTML link.

    • Automation Option: Alternatively, you can send the contract directly via email to your client after they submit a form on your Squarespace site.

  • Tools Needed: HelloSign account, Squarespace (no additional plugins required).

2. DocuSign Integration with Squarespace

  • How to Start:

    • Create a Document: Sign up for DocuSign, upload your contract template, and set up the signature fields.

    • Create a Signing Link: Like HelloSign, DocuSign allows you to create a signing URL that you can share with clients.

    • Embed on Squarespace: You can embed the link or provide a button on your Squarespace page where clients can click to review and sign the document.

    • Send via Email: Similar to HelloSign, you can also send contracts via email once your client submits a form through your Squarespace site.

  • Tools Needed: DocuSign account, Squarespace (no additional plugins required).

How to Embed or Link the Signing URLs on Squarespace:

  1. Using a Button Block: You can add a "Button Block" to your Squarespace page and link it to the HelloSign or DocuSign signing link.

    • In the block settings, simply insert the URL to your contract.

  2. Using a Code Block: If you prefer more control or need to embed HTML, you can use the "Code Block" to insert custom HTML that links to your document signing URL.

  3. Automate via Form Submission: You can create a form on your site (e.g., for clients to provide their name and email). Once they submit, you can send them the document for signature using an automatic response email that includes the signing link.